eSamurdhi Solution

Project Objectives

      

  •             To establish  an improved , effective , transparent and accountable ICT based solution in the SASL
  •            To increase the productivity of activities relating to all parts of the SASL
  •              Manage information of Samurdhi Beneficiaries
  •       Undertake human resource activities
  •            Better control over the financial activities

 

Background

 

The eSamurdhi project is to be implemented by Re-Gov (with the assistance of Technology Team (TT) of ICTA) by adopting the Software Development Services Approach (SDSA). This approach requires defining the requirements of eSamurdhi in detail, carrying out a Research and Development (R&D) assignment to define the architecture, deciding on the suitable freely available software products that would cater for the stated functional requirements and finally developing the required software.

 

Re-Gov has completed the system study by deploying its human resources; however ICTA has decided to select software development service provider to develop independent but easily pluggable software component required for the eSamurdhi solution. The system study has identified nine (9) modules to be included in the envisaged eSamurdhi solution which is described under “Scope of work and outline of tasks to be carried out”.

 

Samurdhi is the main social welfare program implemented by the government and it is executed by two government organizations i.e. Samurdhi Commissioner General’s Department (SCGD), SASL.  The SCGD has been given the mandate of identifying eligible beneficiaries and issue Samurdhi Stamps, by the Ministry of Nation’s Building Sri Lanka as a government department. The SASL is mainly responsible for empowering Samurdhi beneficiaries and low income earners. Therefore, SASL carries out number of development activities targeting to improve beneficiary income level, improve beneficiary savings habits and provide credit facilities for self employment projects. The SASL has been established under the Samurdhi Authority of Sri Lanka Act No. 30 of 1995 and managed by Financial Regulations of the GoSL.

 

The proposed e-Samurdhi Project mainly focuses on improving the functions and work processes of SASL. It is a centralized solution which covers National level Samurdhi activities and Local government level Samurdhi activities.

 

SASL is the owner and the primary stakeholder of the e-Samurdhi project. Other stakeholders are Samurdhi beneficiaries, SCDG and District and Divisional Secretariats. The Lanka Government Network (LGN) would be used as the backbone of the e-Samurdhi project. Therefore, this would one of major initiative via LGN to exploit the existing sophisticated network infrastructure for the benefit of citizen and the GoSL.

 

SASL is comprised of various functional divisions and units. Various activities are carried by those divisions and units at different levels. i.e. National level, District level, Divisional Secretariat level and Wasam level. The following diagram illustrates the organization structure and information flow of the SASL.

 

7_Organisation Structure

 

As shown in the above diagram the functions of the SASL have been extended to the local government level with different levels of authority. There are subsidiary organizations of SASL at local government level such as Samurdhi Banks, Maha Sangams and beneficiary organizations.


 

The main functions carried out by SASL are as follows;

 

a)      Planning and Implementation

i          Preparation of divisional action plans

ii        Preparation of programs and measuring indicators

iii      Budgeting

iv      Project proposal handling

v        Project monitoring and evaluation

B       Management of Samurdhi Banks

i          Maintenance of ledgers relating to compulsory savings, loan transactions and Insurance premium collection

ii        Re-investment of bank funds in profitable sources

C       Beneficiary related activities

i          Capture and maintain beneficiaries’ information.

ii        Provide information relating to projects implemented for beneficiaries

iii      Provide assistance to market products of self employees

D      Administration and Human Resource related activities

i          Employee related records maintenance.

ii        Employee related activities such as training, promotion, transfers etc

iii      Administrative activities.

iv      Maintenance of fixed assets

Objectives of eSamurdhi project: 

   The objective the Phase I of eSamurdhi project would be to increase the efficiency and effectiveness of the following functional areas by using ICT:

 

A.    Beneficiary information management and Client Relationship Management (CRM)

·          To capture and maintain beneficiary information

·          To share beneficiary information with all the divisions of the SASL

·          To maintain all communication related tasks

·          To increase the efficiency and effectiveness of client relationship activities


 

B.     Program and Project Management (PPM)

·          To maintain up to date data relating to income generation and livelihood development projects

·          To formalize the flow of annual project planning and implementation activities

·          To establish an effective  relationship with finance department

·          To increase efficiency and effectiveness of project management activities

C.     Human Resource Management (HRM)

·          To provide up to date information about HRM to all the levels of the SASL

·          To integrate lower level HRM activities with national level HRM activities

·          To increasing the efficiency of human resource planning and human resource management activities

·          To increase the productivity of human resource utilization among the different levels of the SASL

 

The Phase II of the eSamurdhi solution will cater for the requirements of the inventory management, fixed assets management, bank fund management and financial accounting of the Finance and Bank division in relation to the fund management activities.

 

 

 

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