eSLIMS – eState Land Information Management System

 

Background

Land has an asset value and the Provincial Land Commissioner’s Department – Western Province (WP-LDC) and the Department of Land Commissioner General are responsible for managing government lands within the Western Province.
WP-LDC is the key organization involved in state land disposal in WP. It is vested with the responsibility of managing government lands in the Western Province governed by regulations under Crown Land Ordinance, Land Development Ordinance and Land Grant Special Provision Act, Land Redemption Ordinance and Western Province Land Development Statute.
The issuing of land permits, land grants and releasing lands on long term lease are the main functions which are performed by the department. There are several organizations involved in the process of releasing a land i.e. Divisional Secretariat, District Secretariat, Western Province Land Ministry and Ministry of Land and Land Development, Department of Land Commissioner General’s and Presidential Secretariat.

In Essence

This project intended to develop a more citizen friendly and efficient and effective for state land disposal process. Hence this project intends,

  • To develop a solution which captures the entire process of land disposal at Divisional Secretariats, Provincial Departments, Central Government Department, Ministry and the Presidential Secretariat
  • To allow online application service for government lands based on different purposes
  • To provide status details of land release applications to applicants.
  • To provide details regarding government land related regulations and releasing processes.
  • To maintain up to date state land ledger with collection and overdue payments for alienated lands
  • To maintain all records in electronic formats in relation to of land alienation activities in textual any graphical format.
  • To maintain up-to-date details of state lands in Western Province

Successfully established eState Land Information & Management System in year 2013.

State Land Information and management system (eSlims) covered 256 Divisional Secretariats up to now. (Western, Central, Southern, North Western and North provinces are covered).

The existing process

The process of releasing a land is conducted manually at each organization and communicated by post to the next higher level in the workflow.
Key problems related to existing processes
•    Obtaining state land utilization information
Although there are many government organizations which are dealing with crown lands, there is no single location where the information with regard to government lands can be obtained.
•    Accurate information of land alienation transactions
Once transaction initiated on land alienation it travels across many government organizations until it is completed, information is available on current status of such transactions.
•    Obtaining information on un-alienated lands
Currently Department of Land Commissioner General, WP-DLC as well as Divisional Secretariats maintain paper files with regard to the land which have been alienated. However it is very difficult to obtain such information as those are in paper files.
•    Calculating and estimating the revenue income from state lands
Simply because the income is calculated and changed by through manual processes amount is also difficult to calculate and known.

 

The solution: State Land MIS solution

The following activities are considered as the scope of the State Land MIS solution that could be listed as macro level activities of the eSLIMS solution. They are,

1.    Land grants

Land grants are issued under regulations such as Land Development Ordinance, Crown Land Ordinance and Land Redemption Ordinance. The land grants are issued for those who received/have a land permit. The recipients can be categorized as low income groups, high income groups, farmers’ class, educated youths and Buddhist temples.
There are different types of grants which are issued under different regulations such as Free Grants, Middle Class Grants, Land Development Ordinance Grants and Special Grants. The initial request should be made through Divisional Secretariats. Land grants are issued for special projects, agriculture activities, residents and for the Buddhist temples.

2.    Land permits

The land permit is the initial document which is issued to the selected land applicants under the Land Development Ordinance and Western Province Land Development Statute. Applications are submitted through Divisional Secretariats and it should be approved by the provincial land ministry as per the decision of the provincial cabinet.

3.    Annual land permits

The annual permits are issued to people for the purpose of using short term agriculture activities and residential purpose under Crown Land Ordinance. The request should be submitted through Divisional Secretariat. The permits are issued for an annual fee which is part of the department income.

4.    Land release for departments

This is the process of releasing lands for government department and ministries under Crown Land Ordinance. The request should be made through Divisional Secretariat and the final approval is made by the land commissioner general of the central government Land Commissioner General’s Department. A releasing certificate is issued for the selected government organization.

5.    Long term leasing approval letter.

The long term leasing approval letter is issued under Crown Land Ordinance for a period of 30 years. The recipients are individuals or institutions for the purpose of residence, agriculture, industries, special projects and religions places. The application should be made through a Divisional Secretariat. Final approval is given by the provincial land ministry.

6.    Long term leasing agreements

The lease agreement is issued only after issuing the lease approval letter for a land recipient under Crow Land Ordinance. This is also one of the functions of releasing a land on long term lease. Lease rentals are collected as the income releasing lands for commercial activities.

7.    Vesting orders

Lands which are transferred for government organizations such as Local government Authorities and three armed forces by a vesting order are performed under this process. The approval is given by the H. E. the President.

8.    Yield tax permits

This is a process of collecting tax from lands which are released for the people on the basis of yield consumption. Yield income is collected from the lands issued to departments and auctioning yield of unreleased lands.

9.    Land Kachchary

Lands are released to the people through a Land Kachchary. It is a method of selecting land recipients by evaluating land applications. Selected applicants are issued a permit under Land Development Ordinance and grants under Special Grant Provision Act.

Outputs

  • State land information registry
  • Efficient and effective services for releasing lands
  • State land information sharing policy
  • Online services for land applicants

Outcomes

  • An accurate nationwide representation of the land statistics, analytics of the land information.
  • Greater efficiency and productivity in the process of providing services in the land related matters.
  • Evidence-based decision making in government, and the wider community through access to integrated services of the land domain.
  • Contribution to the doing business index

Objectives

The project intends to develop a more citizen friendly, efficient and effective process for state land disposal by:
a.    Developing a solution which captures the entire process of land disposal at Divisional Secretariats, Provincial Departments, Central Government Department, Ministry and the Presidential Secretariat
b.    Providing status updates on land release applications to applicants.
c.    Providing information on  government land related regulations and releasing processes.
d.    Maintaining all land alienation activity related records in electronic (textual and graphical) format.
e.    Maintaining up-to-date details of state lands in the Western Province
According to the system study conducted at the Land Commissioner Department of Western Province, the envisaged eSLIMS solution has to contribute for the main objectives as well as the supporting activities of the department. Therefore, the functionality of the eSLIMS solution is expected to cater for issuing lands on permits, grants, long term lease for departments and private parties, yield tax collection and vesting orders of the Land Commissioner Department of Western Province.

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